Entry Settings

Title

Set the Title field to be the title of the entry. This should be a short description of the entry, and is what will show up in most views. You should make sure this title is meaningful to you.

Calendar

The calendar selection box lists all your calendars. Select which calendar to which you want to add this entry.

Category

You can select a category for this event using the Category selection box. You can use a pre-existing category, or create a new category to use. Categories help you organize your entries, and allow you to color code them to locate different types of events easily.

Location

You can specify the Location for an event here. This could be any type of location, such as a room number, building name, city, etc.

Times

You can specify the time for the entry in multiple ways. You should always specify at least the Start On date. Unless it is an all day event, then you should also specify the starting time.

The duration will be automatically set to one hour after the start time, but may be changed to any ending date and time. You can set the ending time as either a date and time, or as a duration. There is a special duration checkbox for All Day entries.

Alarms

The Horde groupware applications can generate alarms for events in a calendar. Each event can be set to either have an alarm or not have an alarm. By default, the alarm is generated fifteen minutes before the appointment is supposed to start, but the alarm can be set (per event) to occur at almost any interval before the event start time.

Event with alarms will be indicated by a bell icon associated with the event.

Description

You can optionally enter a Description in the area provided to provide more details about the entry. While this is completely optional, it is often very helpful to add extra information about the entry here. This information can be seen when viewing the event, and in some views may be seen as a "mouse over" when you move the the mouse pointer over the event.

Common contents might include directions to the location, cost, participants, phone numbers, preparation details, etc.

Recurring Events

Events can be made to repeat in various ways. Many events repeat in certain frequently used ways. For example, the Monthly recurrence types make the selected item repeat each month and the Weekly recurrence type makes the selected item repeat each per week. These can be made to represent events that repeat in complex ways: for example, an item that occurs on the last Friday of each month, or an item that occurs on Monday, Wednesday, and Friday every week.

You can also restrict how long an event repeats by selecting the end date for the event's recurrence.

Normally, a modification to a repeating event applies to all occurrences of that event. A single occurrence of a repeating event can be modified by editing the occurrence, removing its recurrence information, and then choosing the Save as New option from the Repeat menu. The selected occurrence can now be modified independently of the other occurrences.